Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at email@example.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
|Name of Cookie
||Used only to collect performance data, with any identifiable data obfuscated
||This cookie is strictly necessary for Cloudflare's security features and cannot be turned off.
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
|Name of Cookie
||First / Third Party
|__utma, __utmb, __utmc, __utmt, __utmz
||Helps to understand how their visitors engage with our website
||Helps to understand how their visitors engage with our website
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
5:37 AM, 30th July 2013, About 10 years ago
We've been refused exemptions on repossessions because they've already been empty for a long period. Never been granted it then had the council change their mind. I think the rules were that there can only be one 6 month exemption in any council tax period (april-april).
They've changed it completely now and there is no exemption period 🙁
14:34 PM, 30th July 2013, About 10 years ago
Yes I have had exactly the same when applying for a c.tax exemption during refurbishment. The Council explained that now they only allow a 6-month exemption during the life of the property (!) so if a previous owner used some of the exemption, you can only use the balance up to a max. of 6 months. However, now in all areas in which we have properties there is no exemption whatsoever and we have even lost the 10% discount that applied for a vacant let property.
15:13 PM, 30th July 2013, About 10 years ago
Reply to the comment left by "Yvette Newbury " at "30/07/2013 - 14:34":
These days I find you're lucky if you only get charged 100% Council Tax for vacant property.
Liverpool Council charge 150% once the property has been vacant for a short while.
I'm amazed that this is even legal, as virtually no Council services are being used.
So you have an unoccupied house being charged 150%, yet the same house across the road occupied by eight, only has to pay 100%.
15:53 PM, 30th July 2013, About 10 years ago
Reply to the comment left by "Steve M" at "30/07/2013 - 15:13":
Steve -I heard noises about this but didn't know it was implemented by any Council yet - crazy! What really annoys me is that I explicitly tell the Council the names of my tenants, then see that sometimes my tenants have altered the names to put it solely in the names of those tenants who are students. Result? No council tax. I understand that "accounts cannot be opened until the tenant concerned has contacted us" but who do they want to believe - the Landlord or the Tenant? It's their loss at the time but then we end up paying by a change of policy.
16:39 PM, 30th July 2013, About 10 years ago
Reply to the comment left by "Yvette Newbury " at "30/07/2013 - 15:53":
What I do is contact the CT dept every 3 months to confirm the status of the CT occupants.
The CT dept will NOT advise you unless you obtained authority from the tenant at the commencement of the tenancy that you could discuss with the CT dept their account.
Before I had done this I sussed out a tenant who did exactly what you describe.
She had advised the council she was no longer resident at the property and that someone who I later discovered was her son was on the CT register.
He was a student and yes you've guessed it wasn't liable for CT!!!
When I contacted the CT dept they would NOT divulge who was on the CT register for that property of mine.
When I advised WHO should be on the register as per the AST; there was a silence followed by a acknowledgement that because of information supplied they would be reinstating liability for the tenant who was on my AST.
It turned out she was fraudster with a false name but that is another story.
Apparently she complained to the council that I had told lies about her occupying the property still.
That I found strange as the the day I contacted the council to confirm her occupation status I had seen her sunning herself on the balcony of the flat which is only 35 m from my flat!!!!!!!
So the lesson here is have your authorities to discuss and check every 3 months.
17:01 PM, 30th July 2013, About 10 years ago
Reply to the comment left by "Paul Barrett" at "30/07/2013 - 16:39":
How do you ensure the tenant authorises you to discuss their CT account - is this clause in your tenancy agreement? I tried to set this up for the utilities and I suggested a clause to the Eon Landlord team, but their solicitor rejected my clause but would not come up with an alternative! I was trying to help them to help themselves but to no avail.
17:09 PM, 30th July 2013, About 10 years ago
Reply to the comment left by "Yvette Newbury " at "30/07/2013 - 17:01":
What you need to do is have appendicies to your AST.
So you should have separate authority letters for
Water.............in and out if necessary
Electricity as they could be different suppliers
possibly social services
Council HB dept
DWP for UC
You ensure the tenant SIGNS these authorities BEFORE they sign the AST.
If they refuse would you want them as tenants!!!??
I also ensure the tenant signe an ER form BEFORE they sign the AST.
If they refuse you know you have a wrongun unless it was something like a battered wife etc.
This will mean more paperwork; but my council insists on INDIVIDUAL authorities for EACH RELEVANT council dept.
Clauses in AST's are NOT acceptable to them!!!
17:19 PM, 30th July 2013, About 10 years ago
I recall I used to do this back in the 90's (have separate letter for each utility) but as mobile phones and email became the norm, I stopped producing the letters for the tenant to sign. I think I will reinstate them, thanks Paul!
18:13 PM, 30th July 2013, About 10 years ago
I suggest you challenge the council and seek clarification as to the basis (such as a council minute) that they are relying on to make this determination, and what are the precise terms of its application.
You have played by the book in seeking and obtaining an exemption of CT and you have confirmation in writing to that effect.
Interestingly, you refer in your opening post to the former "occupant". Council tax is a tax on occupation. Do you mean former owner or tenants? Did a tenant have a liability for the CT? This could be a material point as to whether that applicant has a superior claim over the CT exemption than yours. Has that person proved their entitlement? Did they apply in the appropriate timescale etc etc?
Councils are hard up for cash and they are seeking to recover it wherever possible. However that should not mean that they renege on advice they had previously given to you and which you have relied on. They may be trying it on and a challenge may just make them back off if their case is not well supported by the necessary authority or facts.
19:36 PM, 31st July 2013, About 10 years ago
here in norwich we only get one month now.