Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
| “Account” |
means an account required to access and/or use certain areas and features of Our Site; |
| “Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
| “Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
| “personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
| “We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
| Name of Cookie |
Purpose |
Strictly Necessary |
| JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
| __cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
| Name of Cookie |
First / Third Party |
Provider |
Purpose |
| __utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
| _fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
9:41 AM, 18th August 2012, About 12 years ago
No on the contrary I am always impressed by what Ben has to say and I would not take any issue with what Ben is suggesting.
I think good LL won't object to compulsory accreditation and the other things Ben suggests.
If it drives out crminal LL or ones that are not prepared to adhere to proper regulation and leaves a cadre of competent and qualified and motivated LL I wouldn't mind.
Tenants would have to pay more though as there would be less property around once the bad LL are got rid of.
Mary Latham
9:49 AM, 18th August 2012, About 12 years ago
Before we discuss solutions lets first identify the problems
·
Landlords entering a tenants home Willy Nilly
·
Landlords withholding tenants deposits unfairly
·
Landlords letting property that is not fit for
purpose
·
Landlords renting properties with dangerous or
poor boilers
·
Landlord renting rooms that are too small
·
Landlords renting properties with dangerous
electric systems
·
Landlords overcharging for utilities
·
Landlords not addressing repairs
·
Landlords overcrowding their properties
·
Landlords allowing illegal activities in their
properties
·
Landlords removing tenants from their properties
without a Court Order
·
Landlords intimidating tenants
These
are the main issues that I hear about and I agree that they need to be
addressed.
Will
someone please explain why the laws preventing all of the above are not being
used to stop these bad practices?
Everything on that list is illegal.
We do not need further regulation or legislation we need that which is
in place at the moment to be enforced.
As
a good landlord I resent that bad landlords are allowed to continue to trade
causing mistrust among tenants, local authorities and just about everyone
else. Bad landlords have a huge impact
on the lives of those people that they have chosen to house – why are they
allowed to continue?
In
a nutshell
·
First let’s see existing laws being enforced
·
If there is then need for further legislation or
regulation let’s ensure that it is used to raise standards not funds.
Mark Alexander - Founder of Property118
9:52 AM, 18th August 2012, About 12 years ago
When I read about accreditation I think of paperwork and exams. I don't have a problem with either but some landlords do. That doesn't make them bad landlords though. If they know the rules can can get help to complete the paperwork but they can't take that help into a classroom or an exam can they? A few years ago we commissioned a survey of 20,000 landlords who had arranged mortgages via The Money centre. To our surprise only 30% were ABC1's. 70% were red top newspaper readers and the largest group was construction industry workers. I don't want to stereotype too much but how many construction industry workers do you know who are good at paperwork and exams? They can be very good landlords though for obvious reasons, they are hard working and can easily fix most problems.
9:54 AM, 18th August 2012, About 12 years ago
Yes it would be interesting to know WHY the existing laws are NOT enforced..
Yout points though are absolutely correct.
Mark Alexander - Founder of Property118
10:08 AM, 18th August 2012, About 12 years ago
PS - the three strikes and you are out policy for no criminal breaches would mean that CPD would not need to be compulsory. If you break the speed limit in your car this afternoon you may be offered an opportunity to take a course to avoid points but it's not compulsory. Anybody with one or two strikes against them would be a complete numpty if they didn't consider landlord accreditation and CPD though as they would soon realise their livelihood and investments are on the line.
Industry Observer
9:22 AM, 18th August 2012, About 12 years ago
Maty you can always devolve or delegate responsibility and even authority but what you cannot delegate or indemnify against is accountability and ultimate legal accountability
10:24 AM, 18th August 2012, About 12 years ago
Hi Mark,
I agree that we should all be careful what we wish for ... and I certainly do not want to kill off the innocent landlord ... but I do want to get rid of the bad guys .. and there are plenty of bad guys to get rid of!
The irony and hypocrisy is that we advocate "SafeAgent", Client Money Protection, The Property Ombudsman for Letting, ARLA, NALS, RICS etc etc - to ensure that the Letting Agents and Estate Agents we use are correctly qualified, safe and regulated .....
Yet .... we take the complete opposite view when discussing whether landlords (ie: ourselves) should be subjected to any such regulation. That cannot be right - surely?
I think something needs to be done to regulate landlords.
I would like to see some form of licencing for landlords - perhaps mandatory membership of the NLA where members must attend at least 2 events a year to retain their membership ..... I would like to see the landlord's NLA membership number displayed on every tenancy agreement.....
I have jumped through numerous hoops to ensure my Lettings business is run in a professional and business like way - and I think landlords should approach their investments in the same manner.
If that means "I'm a turkey voting for christmas" ... then bring on the mince pies!
Mary Latham
10:25 AM, 18th August 2012, About 12 years ago
Accreditation based on education (the LLAS model that Ben is talking about) is fast becoming the norm. It is NOT about paperwork or exams it is about the REAL job of being a landlord. No one hates admin more than I do and therefore I have streamlined all of my admin with standard letters, documents etc. During an MLAS (Midlands version of LLAS) landlords, including myself share good practice, solutions, quick fixes etc and all of this prevents other landlords getting bogged down with the nitty gritty and allows them to get on with the important job of being in a PEOPLE business. Tenants will forgive a landlord for making a mistake if they know that is it is a genuine mistake and that at all other times that landlord is treating them with respect.
One of the things that I enjoy most about this business is the diversity of landlords and tenants. God help us if we ever get to the day when landlords need to be academics. People respecting other people works for me and for my tenants
Mary Latham
10:27 AM, 18th August 2012, About 12 years ago
Mike the Rugg Review DID NOT recommend landlord licensing. The Rugg Review recommended compulsory licensing of all letting agents plus a mandatory register of all private landlords.
Ben Reeve-Lewis
10:35 AM, 18th August 2012, About 12 years ago
Theres a simple answer to that question Mary. It comes down
to
Not enough staff
Not enough resources
The practicalities of enforcement action
The time it takes
Courts not taking it seriously
Police intervention making things worse.
The bureaucracy involved
Add to that how difficult it is to pin down dodgy landlords
and agents who use alias’s and dissolved companies and all sorts of other shenanigans.
I Know you always champion this approach Mary and I have
maximum respect for you but if you knew what it took to just address one single
problem in your list given the current legislation I feel you would think
licensing would be a good thing.
I say get rid of the existing legislation and just bring in
strong effective licensing