Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at email@example.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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||Used only to collect performance data, with any identifiable data obfuscated
||This cookie is strictly necessary for Cloudflare's security features and cannot be turned off.
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
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||Helps to understand how their visitors engage with our website
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- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
9:42 AM, 10th February 2013, About 10 years ago
I'm pretty sure what the answer is but my knowledge is surpassed by a long way in this area by Mr Bernie Wales . Bernie will know the exact answer to your question as he specialises in this area. Good luck! Regards, David - embarq.co.uk
Mark Alexander - Founder of Property118
12:07 PM, 10th February 2013, About 10 years ago
Hi David, thank you for commenting. Perhaps you could ask David to post a comment here for the benefit of the whole community. Your comment above was marked as spam by our systems but I have allowed it to go through as the intentions seem honourable. You will find that it is always better to post detail wherever possible to demonstrate knowledge of the sector to the community as opposed to merely placing a sales link which many readers will be suspicious of.
10:47 AM, 11th February 2013, About 10 years ago
1. Bernie would be an excellent port of call as would the leasehold advisory service.
2. Why should the agents pay? They have done nothing wrong. They are acting as agents to the management company.
3. Why do you have such a large excess? Its is your insurance policy.
4. You may be able to claim against the biuldings policy for loss of rent but that then comes down to the loss adjuster - not the agent.
5. You could ask the management company for an ex-gratia payment to cover your loss/inconvenience but that would then open up the company to future possibly larger claims.
To conclude, whilst I symapthise with your situation I do not think the management company is acting unreasonably. I think you may be expecting more than you are entitled to.
12:28 PM, 11th February 2013, About 10 years ago
HI, the comment from Antony is absolutely correct. The block managing agents have absolutely no responsibility in this matter other than to have ensured that the problem within the communal areas was dealt with as soon as reasonably possible after the problem occurred. The buildings' insurance would cover any damage to the communal areas but not the cost of the actual repair to the pipe and will cover the cost of any damage to the fabric of the flat which is part of the building. Any lessee wishing to make a claim on their contents' insurance would be aware of the terms of that insurance and that they would be liable for any excess
Two things, the managing agent is unlikely to make a ex gratia contribution to you and there is also no reason why your co-lessees should do so via their service charges. Also many buildings' insurance policies define their loss of rent clause as loss of ground rent to the landlord reserving any alternative accommodation benefit to owner occupiers in the event of a flat becoming uninhabitable - not inconvenient. In my experience many insurers expect buy to let landlords to have their own insurance to cover any claims by tenants.
Sorry this is probably not the answer you were looking for
13:59 PM, 11th February 2013, About 10 years ago
Thanks for your opinion. I should have been clearer, it is the managing company that I am asking to pay, because they are the ones that are responsible for the pipe. I'm just struggling to understand why I should suffer financially for damage to my property arising from something controlled by somebody else. This would be the case irrespective of the size of my excess.
I do appreciate the alternative view, as it will help me in the way I pursue any claim.
14:20 PM, 11th February 2013, About 10 years ago
You're right. Not what I wanted to hear, but best to know where I stand. Thanks
8:55 AM, 12th February 2013, About 10 years ago
their responsibility for pipes is unlikely to extend to ensuring they never leak. your only chance is to prove that they have a tortious 'strict liability' under the dictum in the landmark case of rylands v fletcher. when i was loss adjusting this argument didnt cut much sway but that was a long time ago.
11:00 AM, 12th February 2013, About 10 years ago
The funds available to the managing agents come from all the leaseholders in the block. Why should the other leaseholders subsidise you and your tenants?
11:46 AM, 14th February 2013, About 10 years ago
Sorry Ken Tinkler but the rule in Rylands v Fletcher only applies if there was a non-natural use of the property above, e.g. storing water in bulk. If your property is in Scotland (as opposed to England and Wales) Rylands does not apply so you would be in an even weaker position.
Therefore, unless you can prove that the agents were negligent (or that someone else, e.g. a contractor caused the leak) the financial loss will lie where it falls.
In the commercial context it is common for landlords to take out loss of rent insurance which pays out if the property becomes unusable as a result of damage by an insured risk. The commercial tenant usually has to pay for it in addition to his rent. If the property does become unusable, the rent is suspended whilst the damage is repaired and the property made usable again. It is possible to take out LoR insurance for residential properties but you need to check the policy terms or you could find that you cannot recover if you have made a goodwill gesture of letting the tenant off rent if the insurers think the property was in fact usable. On the facts you describe I would have expected insurers to pay up.
Obviously in the resi context the landlord will bear the cost of the LoR insurance so you need to balance the cost of premiums against the odd occasion when there is a problem.
12:24 PM, 15th February 2013, About 10 years ago
You really do live and learn. "Fairness" (hardly a legal concept) says to me that I should not suffer financially for damage caused by something for which I am not responsible but it doesn't look like I'm going to be successful.
I don't think I'm asking the other leaseholders to subsidise my poor commercial judgement. I accept that they (and I) will end up paying a higher service charge if I am successful in obtaining anything from the management company, but they are the ones who have received the benefit of the water passing through the pipe - and if the pipe fails it seems reasonable to me that they should bear part of the financial consequences, rather than leave it to me.
I guess I thought I would be successful, certainly in recovering my excess, because that is what happens in motor insurance claims. Although I accept that motor insurance claim excesses are only recovered from guilty party insurers and what I cannot prove is that the management company was guilty/negligent - although i might try, because I don't see why the pipe should simply fail..
Thank you for taking the time to explain things to me.