Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
| “Account” |
means an account required to access and/or use certain areas and features of Our Site; |
| “Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
| “Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
| “personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
| “We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
| Name of Cookie |
Purpose |
Strictly Necessary |
| JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
| __cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
| Name of Cookie |
First / Third Party |
Provider |
Purpose |
| __utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
| _fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Carla Lewis
9:59 AM, 7th January 2015, About 9 years ago
Reply to the comment left by "john " at "06/01/2015 - 19:56":
Thank you for your comments John, i'm sorry you had a similar experience. A hard lesson learnt , I can't believe how underhanded some people can be. If I do rent again I will use an agent to credit check and reference.
Carla Lewis
10:11 AM, 7th January 2015, About 9 years ago
Reply to the comment left by "Mary Latham" at "06/01/2015 - 14:32":
Thank you Mary. I hope they do just go on the 9th but I have a feeling that they are after compensation through the DPS however what you have told me gives me strength. I can prove the rent arrears so how do I issue a Money Claim online?
They are apparently going to see somebody today to seek legal advice against me....probably CAB or Shelter or possibly Tenancydepositprotection.com who seem all out to get money from landlords.
It would be good to talk to you so I will get your number.Thanks again.
Carla Lewis
10:24 AM, 7th January 2015, About 9 years ago
Reply to the comment left by "Tim Hall" at "06/01/2015 - 14:20":
Thank you Tim, your comments have been very helpful. I still have not received written confirmation that they are leaving on Friday although seeing packed boxes through the window suggests they are. My son also overheard them saying that they were not going to tell me where they are going so I don't know if they can try and take any action against me if I don't have a forwarding address. I can only wait and see what the end of the week brings but the comments left on this forum have made me feel much stronger so thank you again.
John
10:38 AM, 7th January 2015, About 9 years ago
You can easily find them. You just need to wait 6 weeks approx until they settle in their new place and then use a finder service. It costs about £50 i think. There is finder monkey as an example.
http://www.findermonkey.co.uk/
13:14 PM, 8th January 2015, About 9 years ago
I really hate reading posts like this. Tenants abusing landlords in this fashion is just disgusting. Lots of people have given some great advice but I wanted to pick up on a few things:
Deposit Claim
You say that you protected the deposit late and the tenants are threatening to take you to court for your breach. On the face of it, it looks like a claim could have arisen. Before you resign yourself to this, think carefully about the dates;
Deposit protection requirements kick in when the deposit is received, not the start of the tenancy (although normally this is the same date). You have said that it took them a month to get the rent and deposit up to date so your 30 days started from the date they paid the deposit. You need to think carefully about what money you received and when. The later you can argue the deposit was paid, the better. You may even find that, by some interpretations of the facts, you did protect the deposit on time.
This is irrelevant if you have failed to provide the Prescribed Information but if you have done so, there may be something here.
Value of this Claim
The claim is for between 1 and 3 times the deposit. Your post says that they paid a deposit of £100. This could be a typo (you could have meant £1000) but if this is the case, the maximum value is only £300.
Even with a deposit of £1000, things are not as bleak as they appear. I doubt your tenants will be able to fund this litigation so their only hope is a No Win No Fee arrangement. No commercial entity is going to fund their litigation if there is a risk they could lose. If you have a counter claim higher than 1 times the deposit (plus the deposit) there is a chance a court would award the minimum penalty, uphold your counter claim and they would 'lose'.
I don't know how high the rent arrears are but I am willing to bet they have also caused some damage. Total up everything they could potentially owe and if your past the minimum award mark, you may have enough ammunition to show any No Win No Fee lawyer that the risk is too high.
You can add to this all of your grievances against the tenants in an attempt to show this is more likely to be a 1 times award case rather than a 3 times case.
This is a fine balance and, in any case, a court can always order the maximum award. The key will be to push the idea that the risk is too high for the tenant/No Win No Fee lawyer with a view to come to a sensible arrangement.
S21 Notice
Even if they have agreed to leave, serve a notice. Best case scenario, they leave and you won't need to rely upon it. But, you want to cover yourself anyway. If the deposit is protected, you can serve a S21 but this isn't the end of the story. If you haven't serve the Prescribed Information, the S21 notice will be invalid. Make sure you have given the tenants this information BEFORE you issue the S21.
Moving Forward
I wish you the best of luck. Hopefully, they will move out and you'll never hear from them again.
If they don't move out, serve a S21 and go through the normal procedure. Remember that you are well within your rights to stand by the contract and sue them for the total amount of rent up until the end of the contract. This may be worth pointing out to the tenants as this would destroy the value of any claim they have against you (unless they pay off all their arrears and the rest of the rent due).
Please do come back and update us all on the situation.
Carla Lewis
9:54 AM, 9th January 2015, About 9 years ago
Thank you for all of your comments and advice. The tenants have left this morning whilst I was not there but have told a neighbour that they will send the keys to me through their solicitor. I obviously have spare keys and will go and change the locks. I can only assume I am allowed to do this as they have left breaking their tenancy or have they got some right to the property until their tenancy end date in March. I have had no written confirmation from them either. This is all so frustrating.
Graham Durkin
11:07 AM, 9th January 2015, About 9 years ago
This issue has been raised several times before on this site, the tenancy is still live ,they have not given you notification in writing of leaving , what if they contact you and say they want to come back and give the house a "full clean". lots of different scenarios and then people came back with alot of different views.me i would change the locks ,full inventory stating defects with a witness,get back on track ASAP , Not sure you could claim unpaid rent if you relet during that period . make a call to a legal beagle as a statutory notice may need to be stuck to the door.
Best thing is you have your place back , really pleased that it appears to worked for you this time ,but don,t be so trusting cos it is a business and if you are as nice as you say then it will be the TENANT WHO LETS YOU DOWN EVERY TIME .
Good luck for 2015
Reader
9:19 AM, 10th January 2015, About 9 years ago
Call in one of the professional eviction firms like Landlord Action, avoid the TV invitation, take some immediate advice about serving a Second 21 immediately. Write off your debts and repairs.Do use a CCJ to try reclaim monies. Next time thoroughly reference, avoid any tenant in a hurry. Ideally find an ARLA registered agent to act on your behalf next time. You will need to carry on trading to write off some losses.
Joe Bloggs
11:07 AM, 10th January 2015, About 9 years ago
Reply to the comment left by "Anthony Endsor" at "06/01/2015 - 12:18":
'No matter how much the tenants insist on moving in sooner, you must always make sure the property is 100% ready before you allow them to set foot in it, as once they are there their rights are in place, including the right to sue for things such as this with the electrics, etc.'
IMO NOT EVERYTHING NEEDS TO BE READY. EG REDECS, MINOR REPAIRS ETC CAN BE DONE AFTER MOVE IN (WE CONFIRM WHAT WILL BE DONE, I.E. WHAT IS OUTSTANDING AT PRE-CONTRACT STAGE). EVEN MORE SERIOUS REPAIRS CAN IN THEORY BE DONE AFTER MOVE IN AS LONG AS DONE IN REASONABLE TIMEFRAME AND FULLY DISCLOSED.
Phil Godwin
19:50 PM, 10th January 2015, About 9 years ago
Try using one of the rent guarantee schemes, that do the vetting of the tenant. It takes the decision making away emotion loaded decisions into somebody elses financially vetted one.
Its costs a bit but takes the worry away, and no-one tries to wiggle around it.