Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at email@example.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
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- The analytics service(s) used by Our Site use(s) the following Cookies:
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- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
17:09 PM, 29th June 2017, About 6 years ago
I have done an article search on the left of "selling Freehold" and "Freehold" and I am struggling to find an example the same to help and this is not really my specialty.
You could try the Leasehold advisory service >> http://www.lease-advice.org/
12:19 PM, 30th June 2017, About 6 years ago
have a close look at whatever document the company made to give shareholder A power to run the facilities management. If it does not give sweeping powers to act for the company then he has probably acted outwith his powers (ultra vires?). In that case I would contact the solicitor who acted for the company and ask them what the h*ll they were playing at?
If, unfortunately, you have given this person unrestricted powers to act for the company then you may be stuck with whatever the legal position is.
Whatever the outcome I would call an extraordinary general meeting as soon as possible and get this person removed from their role. It is sufficient justification that they are not keeping adequate records!
15:38 PM, 30th June 2017, About 6 years ago
You are right that you need legal advice. You say: "... shareholder A decided to sell a 1/6 share of the freehold." Do you mean that he sold an interest in property or some shares? I would imagine the latter but that is not obvious from your post. Do you mean some new shares were issued to the new buyer? They are completely different things legally. A good solicitor can help you through the morass.
16:55 PM, 30th June 2017, About 6 years ago
I may be wrong here, but I thought that if a freehold was sold it had to be offered to the tenants (leaseholders) first, under a right of first refusal? It sounds as though it was not offered so it may have been an unlawful transaction.
It is not made clear whether the other freeholders knew about it, if they did surely they would have stopped a cheap sale. Otherwise it reduces the value of their share of the freehold.
17:03 PM, 30th June 2017, About 6 years ago
Reply to the comment left by "Colin Dartnell" at "30/06/2017 - 16:55":
You are right about a sale of the freehold but I don't think that is what has happened.
19:13 PM, 5th July 2017, About 6 years ago
Sorry but the above does not really make sense. First, yes they can sell part of their shareholding but it should have been discussed. I don't know whether it counts as transfer of the freehold. I don't understand how they can have sold 1/6 without leaving themselves with only 1/12 which would be daft. Ownership of the freehold would ideally be in sixths so I can see their logic but the numbers you give don't add up. Unless it has been taken from the other shares by being issued as a new share in which case it affects the value of yours so of course you would need to know? A resolution should have been passed. It is usual to rectify this sort of thing nowadays on sale of a flat with the new owner paying for the outstanding share. It sounds like "A" means well but is not sufficiently knowledgeable to be doing this properly. In which case what about the last owner?
How much did the freehold cost and how long are the leases? Since you own the freehold it doesn't really have a market value as such. You should ask for an audit, I wouldn't pay for an accountant audit just a knowledgeable professional. If you wish to email me on email@example.com I can suggest an approach. Others may have better ideas though...
Whereabouts are you?
19:18 PM, 5th July 2017, About 6 years ago
Reply to the comment left by "Puzzler " at "05/07/2017 - 19:13":
I mean the remaining owner with no share not the previous owner when I said the last owner
14:47 PM, 14th July 2017, About 6 years ago
Reply to the comment left by "Puzzler " at "05/07/2017 - 19:13":
My apologies for the delay in replying I have been away for medical reasons. I'll try and respond with the clarifications. When the company was formed to buyout out the freehold 2 out of the 6 Leaseholders declined to purchase their share hence the remaining 4 purchased the freehold each owning 25%.
The management company has no sweeping authority or any authority to sell the freehold without bringing the issue for approval to the board.
Each of the new freeholders were issued a new 125 year lease and the remaining 2 continued with their exiting lease term.
My gut feeling is Shareholder A has coluded for some reason to sell 16.5% of the freehold.
Seeing as though this was not agreed buy the board or any of the other shareholders, then the sale is either null and void, or shareholder A has diluted his own shareholding by selling 16.5% of his 25%.
I am in Dorking Surrey property In is in Northwest London.
7:11 AM, 17th July 2017, About 6 years ago
Reply to the comment left by "Neil Patel" at "14/07/2017 - 14:47":
> "My gut feeling is Shareholder A has coluded for some reason to sell 16.5% of the freehold. ... the sale is either null and void, or shareholder A has diluted his own shareholding by selling 16.5% of his 25%."
When you say: "sell 16.5% of the freehold" do you mean, "sell 16.5% of the shares of the company that owns the freehold"?
What does the sale documentation say? If it's a transfer of shares it should be detailed on a J30 Stock Transfer Form? If so, who does it say is the "name of the registered holder" who is transferring the stock?
Furthermore, it's a duty of the Company to hold a register of shareholders, which is required to file the company's Confirmation Statement (annual return) at Companies House detailing who the shareholders are each year. So what does the register of shareholders say?
Basically you need more information before you can determine exactly what's happened here.
10:24 AM, 25th July 2017, About 6 years ago
Thank you all for the responses they have been very helpful in navigating a way forward. A final question which I hope is an easier one.
4 of the 6 of the original leaseholders purchased the freehold under a collective Enfranchisement back in 2001. The 4 flat owners who purchased 100% of the freehold i.e. Each purchaser was assigned 25% of the shares issued which was formed to purchase the freehold and each of the 4 flats was granted a new 99 year lease extension.
Does the remaining leaseholders have the right to force a sale from the shareholders to acquire a share of the freehold?
Reading the guidance it states at least 50% of the of the flats, who are qualifying tenants must participate. Hence it would seem there is at best only 2/6 which is less than 50%?