Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at firstname.lastname@example.org, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at email@example.com, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
|Name of Cookie
||Used only to collect performance data, with any identifiable data obfuscated
||This cookie is strictly necessary for Cloudflare's security features and cannot be turned off.
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
|Name of Cookie
||First / Third Party
|__utma, __utmb, __utmc, __utmt, __utmz
||Helps to understand how their visitors engage with our website
||Helps to understand how their visitors engage with our website
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
12:28 PM, 12th December 2022, About 6 months ago
Your post is not clear with regards the specific issues the legal fees were run up for. The service charge should only be charged for costs to manage, service & maintain the block. Also, were you/the leaseholders given first right of refusal to buy the air/roof space?
12:36 PM, 12th December 2022, About 6 months ago
Reply to the comment left by Laura Delow at 12/12/2022 - 12:28
It was before my time, (I'm told around 15 years ago) and I can't answer if the leaseholders then were given first refusal, as I recall it was peanuts, we are still paying for roof maintenance and repairs ironically. The new owner has consent to build, whether or not he can or if it's worthwhile is probably unlikely as he needs to extend the lift, and all the stuff that will come with 2 new flats on a roof..
I haven't been told what the legal costs were for, I can find out - would we pay for the freeholder's legal work in respect to dealings with the roof leaseholder - nothing will be related to our flats obviously and we already pay roof repairs as I said.
12:49 PM, 12th December 2022, About 6 months ago
I have been involved with "sales of airspace". They are never simple.
Your post omits important information.
1. Has an additional floor been built? It sounds as if not yet.
2. Has a new lease been granted of the "airspace"?
3 Alternatively, is there just an agreement to grant a new lease?
In the first instance, you and other leaseholders may wish to challenge the freeholder to explain why, if the roof has been demised to the 3rd party, you are being asked to pay.
If the sum is significant, you and the other leaseholders may want to take legal advice. I very much doubt that a forum such as this can give you a definitive answer as it all depends on the factual position.
14:07 PM, 12th December 2022, About 6 months ago
Reply to the comment left by Ian Narbeth at 12/12/2022 - 12:49
The freeholder will be responsible for the building 'envelope', which includes the actual roof itself (not necessarily the space immediately beneath). Any structural repairs will be charged to your service charge (and they often use this ploy to extract additional income for overpriced work!). If there is a loft space (which is not usually included in a lease) it may have been demised to a previous leaseholder, but if they didnt use it, why did they bother? Or... the freeholder owns it and plans to build on top. You shouldn't be responsible for a freeholders legal fees in connection with a 'sale' to a 3rd party. What are these legal fees for, precisely? You should speak to the new leaseholder who wants to build.
10:56 AM, 17th December 2022, About 6 months ago
Reply to the comment left by Ian Narbeth at 12/12/2022 - 12:49
Thanks for the response, no building works have been started consent has been received for the new additions
A new lease has been granted for this airspace to the new owner.
I did raise this with the managing agent and his response was that as our lease says that we pay the maintenance of the building and fees that this bill comes to us. I doubt that we'll be any better off is we pay for advice as the sum is £3,500 but I'd like to know if we have any grounds incase this arises again - which it very well may do as this new leaseholder will want to build in the next 2 years before his consent runs out. Thank you
11:16 AM, 17th December 2022, About 6 months ago
What does your lease say? The actual words which state what your maintenance costs cover. The lease is a legally binding contract on the named parties to it and service charge must be paid to the ‘landlord’ ie the entity named to enforce the lease and collect service charge and hold it in a section 42 trust account to be tax exempt. Usually all costs relating to the building structure including roof is a cost to the freeholder. If lease not clear then apply for determination by the FTT.
11:33 AM, 17th December 2022, About 6 months ago
Reply to the comment left by Kizzie at 17/12/2022 - 11:16
Repair and obligations by the landlord:
Subject to and conditional upon payment being made by the tenant of the Interim charge and the service charge at the times and in the manner herein provided:
'To maintain and keep in good and substantial repair and condition: the main structure of the building including the principal internal timbers and the exterior walls and foundations and the roof thereof and main water tanks main drains gutters and rainwater pipes (other than those included in this demise or in the demise of any other flat in the building'.
I think my point is that we don't own the roof anymore the new leaseholder does - the damage was caused by him during exploratory works - the landlord will charge us for everything (running a new flue for the boilers due to new building regs that now have to use the underside of the balcony above - £2,000 plus legal fees for example) but resisted a higher wall for security as this was deemed 'betterment' in which case it would be down to them (apparently)
12:35 PM, 17th December 2022, About 6 months ago
In my opinion and I’m not legally qualified this contract seems to me to contain unfair terms. What type of registered title to each long residential lease held by each leaseholder at the land registry: good or absolute? Does your lease actually state in terms that it covers the cost of roof and structural maintenance repairs as well as repairs and maintenance of common parts?