Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at email@example.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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||Used only to collect performance data, with any identifiable data obfuscated
||This cookie is strictly necessary for Cloudflare's security features and cannot be turned off.
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
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||Helps to understand how their visitors engage with our website
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- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
11:42 AM, 8th March 2022, About A year ago
I know the sort of tenant you mean. They word emails as if to be read by a court in future and paint you in a bad and untrue light. Mine complained about a storage heater that he wouldn’t turn on so it was damp and freezing in his flat (which was our fault), although we’d had the electrician out to it twice and he gave it a clean bill of health. The problem was that in the dark he could see a “spark” as the power kicked in at midnight. He described it as “a heath and safety nightmare” lol. My husband and I still quote that today as a jokey catch phrase. I’d always have to politely write back outlining what we’d already done about any complaint, so that citizens advice/shelter would have balanced information. (He basically had his own desk there!)
He got the council to come in and fit rails for his fibromyalgia and then made them come back a week later and remove them because they were in the way. The woman from the council was furious. I don’t believe he genuinely has fibromyalgia (I have good reasons for this). It is the illness most faked by those wanting to live on benefits because it can’t be categorically disproved by tests.
As to your question, my initial thought was that you could move in; and you may well be able to get him out that way. If you were living there most judges/housing officers etc would take that on face value. But I don’t know what the outcome would be if he were to appeal, or if shelter decided to challenge you.
Do you know what his goal is? Does he need to save money to move, hence not paying his rent? Is he wanting to be made homeless to get council accommodation? If you know what he wants you can help to facilitate that if you are able. You should point out that if he does stay to be evicted, then he gets a CCJ registered against him for rent arrears he will never get another tenancy as it will show up on all the reference searches. If he needs a deposit to move you be able offer him a financial incentive to help him.
If you did move in, it may put him in a better position for rehoming as far as the council is concerned, but he will be low down the list as a single man anyway and is not likely to be offered anything to his liking. It will make him feel less comfortable, and could motivate him to leave.
My later thought was that by moving in you could potentially be in breach of the tenant’s right to quiet enjoyment. It could also put you at risk of aggression or violence if the tenant feels invaded and powerless and you could possibly open yourself up to claims of harassment.
Really I don’t know where you would stand legally, so I’m just spitballing my thoughts. I hope it’s somewhat helpful
11:57 AM, 8th March 2022, About A year ago
If he has a room only tenancy then yes, you can move in if you wish. He won't become a lodger but will remain on an AST. If you have a BTL mortgage on the property you may be in breach of the terms by moving in and they could call it in.
If he was on a joint tenancy with the others then you cant move in as he was renting the whole property.
13:05 PM, 8th March 2022, About A year ago
If you own the property via a company watch out for ATED (Annual Tax on Enveloped Dwellings)
"ATED is an annual tax payable mainly by companies that own UK residential property valued at more than £500,000."
"Reliefs you can claim
You may be able to claim relief for your property if it is:
let to a third party on a commercial basis and is not, at any time, occupied (or available for occupation) by anyone connected with the owner"
17:06 PM, 8th March 2022, About A year ago
So to clarify. I have a buybto let mortgage on the property. Its in my personal name.
I think his endgame is to extract money from me and o can afford to pay off the mortgage should the situation arise but i think as long as you are upto date they aint gonna be too fussed.
Its just galling he is the only one in the house and he always leave the lights on and cools the house bu opening the windows!
The thought of paying utility bills for 10 months if he pays nothing it so makes me mad!
I dont suppose i could reduce rent and say die to increases in costs its going to be a non inclusive tenancy.
Oh well i guess im just gonna have to see what he does. 🙁
Simon Lever - Chartered Accountant helping clients get the best returns from their properties
18:43 PM, 8th March 2022, About A year ago
Put his rent up.
If he is the only one there he should pay rent for the whole building!
20:50 PM, 8th March 2022, About A year ago
I wish! I fear he wont be paying any rent from now on since i gave him a notice to quit!
9:50 AM, 9th March 2022, About A year ago
You can't alter the terms of his existing tenancy.
I think you're probably right about him wanting money to leave. I think this is likely to be the cheapest solution for you. If you do approach him about this then be very careful as offering to pay someone to end a lawful tenancy can be construed as harassment. You should probably ask a fairly open initial question and let him make the running.
10:05 AM, 9th March 2022, About A year ago
Thank you. Fortunately I have no previous experience of dealing with a situation like this.
I always take ip references and carry out my own checks so I have been lucky.
Now Im having to deal with section 8 and 21 its like a minefield.
13:53 PM, 9th March 2022, About A year ago
Reply to the comment left by psquared at 08/03/2022 - 17:06
Can you install a remote operated heating monitoring system such as Hive or Nest, so at least you can have some control over the heating times and temperature?
14:15 PM, 9th March 2022, About A year ago
Dont talk to me about hive.
You are not able to set a maximum temperature with Hive. They keep putting it on 32 degress amd cool house by opening windows.
I installed 8 hives before i found out you cannot set a oassword protected max temperature.
Ita such a glaring onmission. You can on Nest.
I ahould have double checked before ordering 8 of the bsthj>>¥¥ s!
But come on its such a basic feature. I didnt ask if you can adjust the temperature or put it in for a set amount of ti e ( which you can reduce btw. I have another system that alloes a max of 2 hours and it has to be reset for more heat).
Hive is a piece of poop! How can such a basic feature be left off the spec.
I know you can lick out the controls. Ut thats not ok either. I somply want to be anle to aet 21 as a max temp amd Hive does t do it