Privacy Policy and GDPR for single Landlord?

Privacy Policy and GDPR for single Landlord?

9:20 AM, 28th April 2021, About 6 months ago 17

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Has anyone got a simple, easy to understand, easy to use Privacy Policy and GDPR that just refers to the control of data in electronic and paper format by a single sole trading Landlord please?

I am baffled by the templates that even the NRLA have drafted. The whole thing is confusing as heck to me!

Surely they can be a bit generalist, if they are too defined then they will be too specific? Where is the balance?

Even posting this I have to tick a box that lists pages of info to digest!

Many thanks

DSR



Comments

by Chris @ Possession Friend

12:17 PM, 28th April 2021, About 6 months ago

Yes, on the landlord Advice section of our website. Its simple, basic but 'does the job'

by DSR

12:28 PM, 28th April 2021, About 6 months ago

Reply to the comment left by Chris @ Possession Friend at 28/04/2021 - 12:17
Thanks Chris - just had a quick look. Do I have to include the bit...
# Electronically and I am registered with the Information Commissioner for this purpose.
I have heard nightmare stories about registering as that puts your head above the parapet...can you confirm if I have to register? (yes I would be keeping elec info)

What about the bit ' In the event the tenancy does Not proceed, I intend to retain this data for a period of up to a
year.' If this is to justify why you rejected them or is there another reason that I would need to keep this info, as I would normally just delete or shred it.

by Jireh Homes

17:11 PM, 28th April 2021, About 6 months ago

As a private landlord we are required to register with ICO, except where properties are fully managed by a Letting Agent (and where no personal data is held). At £40 pa not a significant sum, but a very good source of income for the Government!

by Jireh Homes

17:21 PM, 28th April 2021, About 6 months ago

Reply to the comment left by Chris @ Possession Friend at 28/04/2021 - 12:17
Hi Chris - on you template you provide the optional text "On paper format, locked in a secure location. Consequently, as Data Controller, I am not required to register with the Information Commissioner". My understanding was registration was not dependant on the format of records. Happy to be corrected, although doubt very few managing landlords working with just pen and paper!

by Whiteskifreak Surrey

21:03 PM, 28th April 2021, About 6 months ago

Reply to the comment left by DSR at 28/04/2021 - 12:28
We have been registered with ICO since the requirement came. Never had any problem with registering, we just pay the yearly fee, I think it is around £40, but cannot remember.
As a married couple we own and manage our properties as private landlords.

by Sjp

7:08 AM, 1st May 2021, About 6 months ago

I have a large HMO with 6monthly turnover. Does that mean for every room and every new tenant I need to reregister? That would start to rack up.

by Jessie Jones

8:30 AM, 1st May 2021, About 6 months ago

Reply to the comment left by Sjp at 01/05/2021 - 07:08
No, it is yourself as an 'information controller' that you are registering.
You need a brief statement that you give each new tenant. The statement should identify the fact that you will be holding information about them and that you will be using the information for certain lawful purposes. This simply means that you will be passing their details to the council tax office, utility companies etc, but won't be selling their details to marketing companies.
Give it to new tenants, keep a copy for yourself and ask them to date and sign your copy. Do this at the same time that you do this for the AST, the inventory, the Gas Safe, the Right to Rent Guide, the EICR and the EPC. It is another burden, but what is one more eh?
The best way to think of this is as if it is an extra £40 tax per year, so just get on and pay it. Once you have registered and put it on Direct Debit you can more or less forget about it.
It is worth doing as firstly, it is a legal requirement, and secondly you are less likely to come unstuck if you ever need to evict someone.

by Sjp

12:42 PM, 1st May 2021, About 6 months ago

Reply to the comment left by Jessie Jones at 01/05/2021 - 08:30
Thanks. So just to clarify, I only need to register once per year even though I have multiple btl properties and hmos?

by Jessie Jones

15:57 PM, 1st May 2021, About 6 months ago

Reply to the comment left by Sjp at 01/05/2021 - 12:42
Yup, just the once. You can have as many tenants or properties that you like on one registration.
Think this would change if you had the various properties held under different legal entities, such as limited companies, but for one landlord, one ICO registration.

by Sjp

20:00 PM, 1st May 2021, About 6 months ago

Reply to the comment left by Jessie Jones at 01/05/2021 - 15:57
Thank you very much

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