Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at firstname.lastname@example.org, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at email@example.com, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
|Name of Cookie
||Used only to collect performance data, with any identifiable data obfuscated
||This cookie is strictly necessary for Cloudflare's security features and cannot be turned off.
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
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||First / Third Party
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||Helps to understand how their visitors engage with our website
||Helps to understand how their visitors engage with our website
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
8:11 AM, 1st April 2021, About 2 years ago
I gave a 40% discount for 4 months to some who were struggling [zero hour contracts] so that both of us could survive. Some was better than none and no future payback was demanded. Can't say I regret it as overheads were covered and all I lost was some profit.
8:19 AM, 1st April 2021, About 2 years ago
A court case won't settle this as each landlord will have agreed to different terms for the discount. It will be even worse if landlords haven't specified it in writing and just used wishy washy words to offer the discount.
Unless the landlord has specifically stated it in writing then trying to claim back any discount will be difficult.
The terms of the tenancy agreement are still binding and once the Covid emergency is over, the normal rent should apply. With my son's tenancy, which I manage for him, we stated in writing that the tenants could have a 10% discount for the duration of the term of the tenancy. We also allowed the rent to be deferred for the duration of the first lockdown with the stipulation (in writing) that once the first lockdown ended the deferred rent would need to be paid in monthly instalments over the remaining term of the tenancy. The tenants paid the deferred rent without any issues.
If a landlord tries to increase the rent to recover their loss, the tenant is free to go.
What it boils down to is how water-tight was the agreement for any discounts or concessions. Each landlord will have to resolve it for themselves. One over-reaching court case won't settle this but the government could legislate that landlords can't recover covid discounts.
Any tenant is free to serve notice to quit once their AST term is over and no court can prevent them from doing that.
8:34 AM, 1st April 2021, About 2 years ago
The post highlights the casualness of many landlrods, and quite a lot of agents.
Any chnage in rent should be documented in writing and, as highlighted, should specify if the change is temporary and also wheteher a reduction is a simply a deferral.
Personally I made a few discounts for those tenants who were up against it. I wrote to them and told them it would be a temporay rent reduction and that they would not be expected to make it up in the future.
I can't see the point of any landlord pursuing a tenant if the terms were not made clear.
8:47 AM, 1st April 2021, About 2 years ago
Thanks for the comments to date. Yes, where my own tenants are concerned I was careful to stipulate the exact terms of the concessions I was giving (using the NRLA COVID rent concession template helped) however, it seems many landlords have acted first then only considered the legal niceties afterwards, once they realise their tenants aren't in any hurry to pay back the discount...
21:40 PM, 1st April 2021, About 2 years ago
if its termed a discount it would be reasonable to expect its not something to be paid back. how long the discount lasts is another issue. if the rent is just deferred/ payment plan for lower rent now catch up later than thats different
22:49 PM, 1st April 2021, About 2 years ago
Reply to the comment left by Darlington Landlord at 01/04/2021 - 21:40
8:42 AM, 2nd April 2021, About 2 years ago
I had an email conversation with the tenant (so it was 'written' and agreed) that he could have a reduction for the first furlough period but that this MUST be paid back when he went back to work etc. He gave notice to leave shortly after but an agreement was struck that he would leave earlier instead of paying back the rent reduction. He got to move quicker as he wanted and I recouped it from the deposit instead. (luckily no damage or it would have been more complicated...)
23:01 PM, 2nd April 2021, About 2 years ago
Reply to the comment left by Darlington Landlord at 01/04/2021 - 21:40
Yep, agreed with Darlington Landlord, the term discount pretty much suggest no expected repayment, one might even think the term discount was used, then the Landlords changed their mind after the fact.
7:54 AM, 3rd April 2021, About 2 years ago
I run an agency and we had to deal with lots of cases.
Did you put it in writing? Everything should be in writing. Make the call, it is much nicer to hear a voice and better to express yourself and allow them to express them selves. Then follow up with email your agreement.
As someone above stated. Discount means discount.
With our tenants we Gave part discount part deferred, and or a combo. With a limited time and said we will review at situation Every 1- 3 months depending.
This may be useful for anyone still in this situation.
Good luck all
8:58 AM, 3rd April 2021, About 2 years ago
A discount is a reduction in the rental figure.
If not told the tenants how long this would be for, or not agreed mutually, then I would have presumed that this would be for a long as the Covid pandemic was still that and would take the discount period would end when furlough is removed.
It would be a complete waste of money to take this to court as there would be no breach if the tenancy I would have thought.
It is always necessary to be absolutely clear re rent and to put it in writing