Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at email@example.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
|Name of Cookie
||Used only to collect performance data, with any identifiable data obfuscated
||This cookie is strictly necessary for Cloudflare's security features and cannot be turned off.
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
|Name of Cookie
||First / Third Party
|__utma, __utmb, __utmc, __utmt, __utmz
||Helps to understand how their visitors engage with our website
||Helps to understand how their visitors engage with our website
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
10:37 AM, 18th November 2019, About 3 years ago
Reply to the comment left by Queen Victoria at 16/11/2019 - 08:22We are mildly amused by your question but it misses the point.
I am not asking the tenant to trust me to make regular payments. The tenant is not entrusting me to take care of an asset worth several hundred thousand pounds. I cannot "do a runner" and leave the tenant with a £2000 debt that they have little chance of recovering. The law does not give me as a landlord very substantial rights to prevent the tenant exercising his or her contractual rights.
None of my prospective tenants has ever asked but I would point out that I run my business through a company so the accounts are public. The tenant can also talk to other tenants to find out what I am like as a landlord. If that is not sufficient, the tenant is free not to do business with me.
11:06 AM, 18th November 2019, About 3 years ago
Reply to the comment left by Jim S at 16/11/2019 - 09:00Jim
Para 6 of Sch 1 of the TFA deals with payments "in consideration of the variation, assignment or novation of a tenancy at the tenant’s request". This would cover the Landlord agreeing that tenants A, B and C can assign to A, B and D.
Para 7 of Sch 1 of the TFA deals with payments "in consideration of the termination of a tenancy at the tenant’s request—
(a) in the case of a fixed term tenancy, before the end of the term, or
(b) in the case of a periodic tenancy, without the tenant giving the period of notice required under the tenancy agreement or by virtue of any rule of law."
Once the tenancy becomes periodic the tenants need to give notice to terminate it. If they do not, the tenancy continues indefinitely. In my example A, B and C may not want to give notice in case the landlord accepts it and asks them to leave. So they may request that the existing tenancy is ended and a new one given to A, B and D. That raises an interesting legal point. Will a court hold that the amount of the payment exceeds the loss suffered by the landlord as a result of the termination of the tenancy? Is it a "loss"? Does it arise "as a result of the termination?" Great questions for a law exam.! However for landlords the issue is does he risk it for £50? If the tenant threatens a complaint to the Council the landlord's upside is that he is hundreds of pounds out of pocket if he has to take professional advice and his downside is a massive fine and the risk to his livelihood.
Landlords are on safer ground either refusing any request or agreeing only to the assignment of the tenancy to A, B and D. As so often with badly thought out legislation there are unintended consequences.
11:24 AM, 18th November 2019, About 3 years ago
One way round this is to take out insurance to absorb the cost of not taking the risk, by putting the rent up.
The unintended consequence of badly thought out legislation.
11:27 AM, 18th November 2019, About 3 years ago
The Tenant Fees Act throws the baby out with the dish water. It penalises the many for the actions of the few!
14:49 PM, 18th November 2019, About 3 years ago
Reply to the comment left by Ian Narbeth at 18/11/2019 - 11:06
With a shared rental the £50 would not cover the extra management time for an assignment process to ensure that all tenants and landlord are safe guarded and the process is professionally managed. I know there is also a “reasonable” wording in the legislation, but interesting to see how anything more than £50 is viewed by the powers at be who are overseeing such charges.
I didn’t read the consultation document on the Tenant fee ban, so unsure if it also ignored shared rentals and HMO, just like the consultation on scrapping S21 did. But maybe the reason why the government think that £50, one size fits all cost is fair and suitable for all rental demographics.
14:55 PM, 18th November 2019, About 3 years ago
Reply to the comment left by paul robinson at 18/11/2019 - 14:49 Paul I agree. The problem is £50 will be seen as the "norm" by Councils (even in 10 years time when the figure won't have been increased by Parliament). Unfortunately the Act doesn't simply say that the landlord has to repay the difference if the Council/court thinks he has charged too much. The excess is a prohibited payment and the landlord is liable for a fine and/or being put on the rogue landlords' register.
14:59 PM, 18th November 2019, About 3 years ago
Reply to the comment left by Ian Narbeth at 18/11/2019 - 14:55
I wonder what happens if you agree the “reasonable” cost in writing with the leaving tenant – does that then omit any risk of future issues from the LA?
Very occasionally I have to agree a bond deduction, but would always agree with the tenant, therefore avoiding the need to use any of the 3rd party bond schemes for arbitration.
15:35 PM, 18th November 2019, About 3 years ago
Reply to the comment left by paul robinson at 18/11/2019 - 14:59
If you agree it in writing you should be OK as you would simply show that agreement to the Council. The Council may take a dim view of a tenant who agrees £50 but turns round a week later and says a reasonable fee was £30.
19:08 PM, 18th November 2019, About 3 years ago
Reply to the comment left by Ian Narbeth at 18/11/2019 - 10:37
I am suprised that you were amused by my question because it was a serious point. As landlords we are relied on to run our businesses properly including committing to all the expenditure that goes with providing the service that the tenant is paying for. There are many examples of landlords failing in this regard so I don't think it is such a one sided committment as you seem to suggest. But my point is that if disclosure is sought from one side I do not see why a similar level of detail should not be provided on request to the other. I thought your request for bank statements to be unnecessarily intrusive which is what prompted my question.
20:47 PM, 18th November 2019, About 3 years ago
Reply to the comment left by Queen Victoria at 18/11/2019 - 19:08
Page 40 of the Governments tenant fees ban guide states that requesting bank statements from a prospective tenant is part of the due diligence that they expect from a landlord and they actually use the words that this is a reasonable request for information.