Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
| “Account” |
means an account required to access and/or use certain areas and features of Our Site; |
| “Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
| “Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
| “personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
| “We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
| Name of Cookie |
Purpose |
Strictly Necessary |
| JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
| __cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
| Name of Cookie |
First / Third Party |
Provider |
Purpose |
| __utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
| _fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Ian Ringrose
15:19 PM, 9th November 2016, About 8 years ago
However if a tenant is in a good job, the landlord can make them pay up sooner or later.
Robert M
19:19 PM, 9th November 2016, About 8 years ago
Reply to the comment left by "Andre Gysler" at "09/11/2016 - 14:23":
Hi Andre
Apart from being left a caravan, everything you've said about things tenants have done, has also happened to me, so I can wholeheartedly sympathise and empathise with you. Not only do landlords suffer these damages and loss of rent, but it is commonplace for Councils to aid and abet tenants to commit these crimes by telling them to stay in the property until the bailiffs arrive. The Councils that do this (most) then blatantly lie and deny giving this advice to the tenant. The police do nothing, as they view it as a civil matter, and/or they accept the tenant's excuses (e.g. I thought we could take all the furniture, the fridge was broken anyway so I got rid of it, the hole was in the door when I moved in but the landlord would not fix it, etc, etc, etc).
As for recovering the cost of the damages, this is impossible as the tenants are experts at passing the buck and avoiding liability, or they just move on every 6 months or whenever the debts start catching up with them. (or if they are benefit tenants then they have no assets anyway, so the law lets them do as they please with no penalty, we cannot even get a court order that tells the DWP to hand over £5 per week of their benefits until the debt is paid). - The law is a farce, it does not provide justice!
Andre Gysler
19:55 PM, 9th November 2016, About 8 years ago
Quite frankly we got sick and tired of the Police fobbing it off as 'Civil' and told them to grow a pair!
Jonathan Clarke
20:45 PM, 9th November 2016, About 8 years ago
Reply to the comment left by "Whiteskifreak Surrey" at "09/11/2016 - 14:39":
Andre`s tenants were criminals. And it is a horrific example I agree of horrendous tenant behaviour. But the fact they were LHA is not a valid reason not to rent to LHA. Some of my LHA tenants are model tenants. Some working tenants are criminals . LHA tenants can be 24hrs away from becoming a working tenant. Working tenants can be 24hrs away from becoming an LHA tenant. Their personality however doesn't change overnight. They will conduct their tenancy in the same manner more or less.
The fault often lies in poor tenant selection at the outset. This should never be left to an unknown untried and untested council official whose primary job description is to just clear their priority waiting list. They have a different skill set and a different focus. They are very unlikely to have the necessary interpersonal and interviewing skills required to select a quality tenant on a landlords behalf. To allow that very important job to be done by an unqualified probably disinterested person is I am afraid asking for trouble further down the line.
Jonathan Clarke
20:57 PM, 9th November 2016, About 8 years ago
Reply to the comment left by "Alan Carey" at "09/11/2016 - 15:10":
I agree. There have been gradual signs that the council are changing their tune and coming back to me and seeing me as their saviour. A few years ago they were not very communicative and reluctant to engage with what they saw largely as the enemy . I would struggle to get rent in advance and a deposit for one of my LHA tenants from their DHP funding pot. Now they cant wait to hand it over to me . I have a product they really really want.
I have two recent example of sums of around £1400 being put into my bank account before the tenant has even signed the tenancy. One was before we had even bought the actual house. I can see them getting more and more generous. One London council offered me 3 mths rent in advance and they would also sort out some minor maintenance jobs for me at their expense as an additional sweetner . Its nice to feel loved again even if they just want me for my houses
Andre Gysler
21:19 PM, 9th November 2016, About 8 years ago
Too little too late as far as I'm concerned. They left us paying the price so now they can. Plenty of gainfully employed tenants out there that will pass reference checks and allow me to take out rent guarantee insurance. Minimal risk and not subject to somebody's pressure of work determining whose side they are on.
Once bitten twice shy I'm afraid.
Think on Housing Services you only have yourselves to blame!
Chris @ Possession Friend
17:27 PM, 11th November 2016, About 8 years ago
From Property Investor today ;
By Warren Lewis 11th November 2016
Landlords
Tenants admit to taking everything including the kitchen sink from rental properties
Light-fingered tenants have owned up to taking televisions, boilers and even a king-sized bed from rented properties when the time has come to move house.
Figures from one insurer recently showed that 30% of renters believe it is reasonable to take things which don’t belong to them when they move house. But it isn’t just pots and pans going missing – with many of those surveyed admitting to taking fridges, televisions, wardrobes and even sofas with them when they moved.
More than 20% of those surveyed simply stated that “they wanted to take the items”. Other excuses included thinking the landlord wouldn’t notice, taking items accidently and forgetting that the item was not theirs.
Ajay Jagota from sales and lettings firm KIS, believes the figures are further evidence of the need for landlords and letting agents to move on from traditional rental deposits and instead use landlord insurance.
Ajay had this to say: “It’s not just a case of some tenants taking everything but the kitchen sink, in some cases they take that too. I’ve seen entire boilers and copper pipes taken from rental properties and heard of tenants helping themselves to the telly, a DVD player and even a king-sized bed. In that case, and I’m sure many others too, they also left the property in poor condition and owing their landlords hundreds of pounds in rent – so the deposit they left behind didn’t come close to covering the costs their landlord was left with.
These costs all add up – say £2000 for a boiler, £400 for a new bed and mattress, £250 for a new fridge-freezer, £150 for a decent-sized telly. And it’s the next tenants who will lose out when rents go up to pay for it all.
It’s yet another reason why landlords and letting agents need to rethink how they rent out homes. Not only does a deposit price good tenants out of your property, it clearly doesn’t deter the bad ones from stealing from you – or pay to put things right when they do. Deposit-free renting with comprehensive landlord insurance does. So why do any differently?”
Old Mrs Landlord
18:13 PM, 11th November 2016, About 8 years ago
Reply to the comment left by "Chris Daniel" at "11/11/2016 - 17:27":
Chris, this is the research I quoted early in this thread but which now seems to have been deleted. Sadly, landlords seem to be fair game as far as many tenants are concerned as examples here illustrate, but of course there also many model tenants who respect their homes and those who provide them.
Pamela Johnston
20:55 PM, 11th November 2016, About 8 years ago
In terms of expectations of Police Officers, I can absolutely guarantee tghe following;
1) They do not have knowledge of tenancy law as Police Officers (Individuals may but not because she / he is a Police Officer
2) They will not be able to give priority to your historic report of damage when there is a 'Grade 1' call, ie Incident / Crime in progress
3) They will not be asking to see evidence of the condition of a property when a tenant moved in.
That leaves us needing to pursue what is arguably criminal damages after the fact, probably as a civil matter, albeit armed with a Police Report which refers to the recency of the damage alongside our detailed inventory which hopefully includes photographs
Dr Rosalind Beck
0:25 AM, 14th November 2016, About 8 years ago
Reply to the comment left by "Andre Gysler" at "09/11/2016 - 14:23":
Hi Andre.
We professional landlords have all had very difficult and stressful situations to deal with over the years, but I just wanted to say I am very sorry you had such horrendous and evil tenants and can only imagine the anger and upset that such treatment caused. As I always say in these situations, just remember: you are the good guy here and personally I would prefer to be the victim of this kind of shit than be the perpetrator. It is though a disgrace that we get no redress through the police. At the moment I am focused on the singular objective of getting s24 scrapped, but I think that once we get that done, we should have as part of our campaign getting the police to deal with criminal incidents against us in the same way that they would deal with theft, damage etc. if it were perpetrated against any other person other than a landlord. Best wishes to you and your family.