Landlord GDPR policy – Short version

Landlord GDPR policy – Short version

8:48 AM, 14th May 2018, About 5 years ago 6

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For individual Landlords GDPR policies can seem more complex than necessary.

The GDPR Policy on my web site is a One page (Two sided) document that explains a Landlords policy adequately. Many have written about GDPR, and in quite a lot of detail, unfortunately, most landlords still have difficulty in understanding their obligations.

If a Landlord wants to look up any aspect of GDPR in more detail than my Landlord user summary, they can do so via the ICO web site, but are more likely to understand wider reading after having the skeleton requirements succinctly explained.

If you wish you can download the following from my website Possession Friend.

GDPR and Data Protection for Landlords

GDPR Priv Notice

I hope you find this useful


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Paul Hawkins

10:21 AM, 14th May 2018, About 5 years ago

Excellent summary Chris, thanks for providing this information.

Ann Shaw

14:05 PM, 14th May 2018, About 5 years ago

The RLA have also provided a document for Landlords to download, with regards to GDPR. It's extremely thorough, covers everything. Well worth joining for £80 per annum 🙂

philip cox

14:21 PM, 14th May 2018, About 5 years ago

Excellent Chris; really helpful

Dennis Forrest

16:13 PM, 14th May 2018, About 5 years ago

I may be a little naive or not fully understood the GDPR regulations but from what I have read, landlords do not have necessarily have to jump through any hoops to comply with GDPR regulations if they are only keeping paper documentation to satisfy HMRC requirements to keep fully documented accounts for at least 6 tax years. If you keep computerised records with tenants personal details then you may be caught under this legislation otherwise it shouldn't really be a problem for you. One of my properties is a holiday let business and the invoices/payment slips from my agent show the name of each guest making the booking, his/her home address, phone number and email address and of course the amount of the payment made. We will keep these paper invoices for at least 6 years to comply with HMRC regulations. No real personal details are given like nationality, race, sexual orientation etc. We do not intend to register this business for GDPR either as just doing the minimum to comply with HMRC regulations should not make it a requirement for almost every business in the country to comply with GDPR.

Robert M

23:48 PM, 14th May 2018, About 5 years ago

Hi Chris

I'm all for simplification of the GDPR requirements, but your summary has not mentioned the requirement for a data audit (what data you have, what form it is kept in, etc) and recording what is done with the data. It also fails to mention the requirement to review the data held on a regular basis, etc. I agree that it does not necessarily mean major changes to what landlords actually already do with the data, but there is definitely far more emphasis on recording what data is held, why, and what processing is done with it, and your guide does not address these points. Are you advising landlords to ignore these points, or do you believe that they do not apply to landlords?

Ann Shaw

12:06 PM, 15th May 2018, About 5 years ago

Reply to the comment left by at 14/05/2018 - 16:13
It's best to keep records going back 20 years (obviously if you've been in this business that length of time), as 20 years is the length of time the HMRC can investigate backwards.

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