Property Keys – is the “old school” ledger the only way?

Property Keys – is the “old school” ledger the only way?

7:30 AM, 11th July 2013, About 11 years ago 2

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In our role as inventory providers we sign in and out keys on a regular basis but as part of our own processes we also ask that the agent or landlord signs our worksheet to say they have received the keys back. This means that if there is an issue with the property going forward we know who we gave the keys back and when!

Clearly this can generate a lot of paperwork; is it necessary from an agents / landlords perspective and is there an easier “on-line” system that can replace the paper trail?


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Neil Patterson

16:08 PM, 11th July 2013, About 11 years ago

Ah the key ledger. Takes me back to my banking days.

Sometimes Old school can still be the best. Having said that an App with bar coded keys and an I phone would be cool.

I would be interested to hear from agents and Landlords as surely keys are the easiest things to lose.


7:57 AM, 17th July 2013, About 11 years ago

Because tenants can have extra keys cut for their kids etc, there is no way of knowing how many sets are out there for the property.

I normally rotate my keys. If a tenants leaves house A I have a new set of keys fitted, and keep the old keys,

When a tenant moves from house B I fit the keys I have kept from House A, and keep the keys from house B, to use on the next house.

As only 3 types of keys are needed I always have a spare set for when a tenant leaves.

As I self manage I change the looks myself, Only takes 5-10 minutes or I get my handy man to do it and pay him £10.

I'm sure new tenants would like to know the locks have been changed, so while this may not be good for every LL, you can always suggest the tenant changes the locks and provide you with the spare keys.

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