Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at email@example.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
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- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
Mark Alexander - Founder of Property118
13:47 PM, 10th February 2012, About 11 years ago
Your suggestion could be achieved using a solicitors "Escrow Account". I'm interested in the vetting of these tenants. Presumably you weould ask for copy bank statements on top of the normal stuff, copy passport etc.?
16:31 PM, 13th February 2012, About 11 years ago
I've had a property lawyer investigate for me today and it appears their explanation matches what's already been written below and what I already thought the case to be...
I have set out the facts with regard to premium tenancies as I understand them.
As you point out there appears to be a lot of rumours circulating and I
appreciate the importance of cutting through the whispers to get to the bottom
of this topic.
the assured shorthold tenancy is a periodic tenancy, there is an implied term
that the tenant will not assign, underlet or part with possession of any part or
the whole of the property without the landlord's consent (section
15(1), HA 1988). This provision does not apply to a
contractual periodic tenancy if a premium is payable on the grant or renewal of
the tenancy (section 15(3)(b), HA 1988). A deposit that is more than
one-sixth of the annual rent is considered to be a premium (section 15(4),
tenant who has paid a deposit of more than two months' rent will be able to
assign, underlet or part with possession of the property and will not be subject
to section 15(1) of the HA 1988. However, if the tenancy agreement prohibits
such alienation, the tenant will still be bound by the tenancy agreement. The
effect of section 15 is therefore quite limited, but it is worth considering
when deciding what level of deposit to require.
hope this answers your query, on what they are and the implications of Section
15 of the HA 1988.
23:15 PM, 13th February 2012, About 11 years ago
So does this mean one may take more than 1/6th of rent as deposit providing it is mentioned in the AST that such alienation is prohibited.
If a tenant pays more than 1 months rent in advance does this count as the same as a deposit more than 1/6th of the rent.
11:48 AM, 14th February 2012, About 11 years ago
that is my understanding for a standard periodic tenancy unless, as stated above, the AST began life as a contractual periodic tenancy. Then the 1/6 rule would apply.
17:29 PM, 14th February 2012, About 11 years ago
I have a question - If you were to take 6 months rent up front and put the money into a client account which is managed as follows...
1. Each month the rent is passed to the landlord as normal.
2. Included in the AST, is a clause that states this is happening.
3. Within that clause, it states that if the tenant leaves before the 6 months are up, the balance of the up front rent paid is returned
£500 per month for 6 months = £3000
Tenants leaves in month 3 so £1500 is returned
....would it make this a premium tenancy?
Mark Alexander - Founder of Property118
18:02 PM, 14th February 2012, About 11 years ago
What you have effectively described here is an 'escrow account', commonly used by solicitors who are bonded to hold client monies as part of their Law Society membership. Some accountants also operate escrow accounts.
Letting Agents would not be operating an escrow account impartially in the circumstances you have outlined as they would be acting for their landlord client and also benefitting from the release of the proceeds. Regardless of whether a letting agent had client money bonding via ARLA or an alternative organisation or not, my opinion is that such activity would not be right and proper. Note this is just my opinion
18:16 PM, 14th February 2012, About 11 years ago
I am interested to know then how agents who do take rent up front deal with it - do they pass it all to the landlord in one lump or how do they deal with it?
I note your comment earlier about cannabis farms - http://www.pierceandco.co.uk/Press-Room/Entry/everything-else/2011/10/20/6-months-up-front-yes-please.html
As I said below and as you have rightly identified, I would be very uncomfortable taking 6 months up front because no doubt it will be, as this thread has identified from the sheer amount of responses, an area that will be subject to much scrutiny by the legal profession if the matter reared its ugly head.
Would I want to put our landlords property and their tenants at risk? Absolutely not so when asked about taking 6 moths rent up front, we simply say no. Works for us 🙂
Mark Alexander - Founder of Property118
18:24 PM, 14th February 2012, About 11 years ago
Quite a few years ago I did source a tenant though a letting agent who chose to pay six months rent up front. The agent paid it all to me up front, less their deductions.
I'm still no clearer, despite all of the opinions shared here, whether a Premium Tenancy was created or not.
For now I will be sticking to taking up to 7 weeks rent as a deposit, charging £150 letting fee and taking rents a month in advance. "If it ain't broke don't fix it".
18:27 PM, 14th February 2012, About 11 years ago
@iamalandlord:disqus "If it ain't broke don't fix it" - Quite right, it ain't broke for us so we won't be fixing it
9:09 AM, 1st March 2012, About 11 years ago
I have little knowledge about this but from what I have read, Premium Tenancy is really quite interesting. I still have lots to learn as I am still new in being a landlord...