Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website, www.property118.com
(“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
||means an account required to access and/or use certain areas and features of Our Site;
||means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below;
||means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003;
||means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and
||Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at email@example.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at firstname.lastname@example.org, or using the contact details below in section 14.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
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||Used only to collect performance data, with any identifiable data obfuscated
||This cookie is strictly necessary for Cloudflare's security features and cannot be turned off.
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
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||First / Third Party
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||Helps to understand how their visitors engage with our website
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- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
17:23 PM, 4th July 2017, About 6 years ago
I am the Chair of the Eastern Landlord Association(ELA) this debate came about as a direct result of ELA members lobbying their local MP who has listened and taken action by arranging the discussion. This shows the power of landlords collectively lobbying their MP over this issue. Lowestoft adjoins Gt Yarmouth albeit they have different local authorities. UC was introduced in Gt Yarmouth in April 2016 and has proved to be disastrous with rising numbers of homeless and the doubling of the use of food banks., As a result local landlords are reluctant to accommodate such tenants, the waiting period from the time of claiming is 6-12 weeks and landlords with smaller portfolios will undoubtedly suffer.
The councils arrears are now in excess of £200k. Until UC is running efficiently and landlords are paid directly in a timely manner I fear the problem will only worsen.
14:16 PM, 5th July 2017, About 6 years ago
Putting frozen LHA rates to one side - which makes in any case LHA / UC year on year more and more uncompetitive - I keep my existing LHA tenants because all my rents come direct to me and the system though not perfect by any stretch is just about manageable and works for me .
There is nothing in UC which attracts me. Everything I have seen and read appears to deliberately frustrate the process for both tenants and landlords . If I was designing a system not to work that is how I would have designed it.
Any tinkering is now too little to late. The damage has been done . We should have welcomed it if it was a good system. But we are collectively repelled by it .
All these issues were known before but IDS willingly and purposefully ignored them. The UC system is not fit for purpose . I would have to receive a personal approach and personal guarantees now to consider taking on a UC tenant when it starts in my area.
The evidence is overwhelming that UC being paid to tenants does not get passed on.
In Australia I gather it is a criminal offence not to pay ones rent.
My tenants know they are vulnerable and plead to have it paid to me as they cannot cope with the responsibility.
Yes one could argue they should be encouraged to be able to cope to prepare them for the workplace
But by chucking them in the deep end and expecting them to swim without any form of tuition, support or effective monitoring is cruel in the extreme. The government has set them up to fail
It will get worse and drastic sweetners will have to be made to reverse the ill feeling. . Either that or master plan is in fact for UC and the PRS not to co exist. That is the plan maybe and let the institutional investors take over so we are not a thorn in the governments side. As much as UC is a cumbersome animal to manage so must we be in the PRS sector. We have now grown exponentially over the last 20 years to be perhaps too influential in determining housing policy and largely unregulated .
Something will have to give. But I fear the mess and the mop up will take 5 years to sort out. I`m afraid I cannot wait that long
Old Mrs Landlord
15:17 PM, 5th July 2017, About 6 years ago
What institutional investor is going to house tenants on UC? They are all aiming for the top end of the market to generate fat profits for their shareholders. And you're not seriously suggesting the PRS is "largely unregulated"? All except Shelter and Generation Rent seem to think it's already over-regulated. Landlords are leaving the sector because of the burden of regulation they have to comply with coupled with the tax changes which together mean for them "the game isn't worth the candle".
19:06 PM, 5th July 2017, About 6 years ago
Reply to the comment left by "Old Mrs Landlord" at "05/07/2017 - 15:17":
It will be a different breed of Institutional investors with service level agreements who may JV with councils with guarantees built in to make it an attractive business opportunity. Arms length council housing in effect. G4S takes over PRS maybe. Contracts tendered and awarded to those companies who offer best value
And yes some regulation is there but it is piecemeal and not managed or enforced effectively so there is a great deal of non compliance and this in practice means it is a largely unregulated industry. Any one can set themselves up as a landlord tomorrow and control hundreds of peoples lives without any exam / interview / certificate of competence / service standards etc.
I agree many are leaving and many wont join but its the tax burden more for me that drives that. The regulation is trying to play catch up ever since PRS took off in 1996.
But who realistically enforces it is the question
Old Mrs Landlord
20:50 PM, 5th July 2017, About 6 years ago
Reply to the comment left by "Jonathan Clarke" at "05/07/2017 - 19:06":
The institutional investment scenario you envisage in your first paragraph is not a bad idea and, provided they receive subsidies and are not subject to S.24 like individual landlords, could actually be made to work profitably as long as there's no element of the public/private initiative tie-ins which are bleeding schools and hospitals dry. I have yet to hear this idea floated by anyone in political power though.
If your argument regarding regulation is lack of enforcement, I am bound to agree. In many cases this is because local authorities' funds have been cut to the bone, with the result that they resort to superfluous licensing schemes whose main purpose seems to be raising revenue from compliant, law-abiding landlords.