Privacy Policy
BACKGROUND:
Property118 Ltd understands that your privacy is important to you and that you care about how your personal data is used and shared online. We respect and value the privacy of everyone who visits this website,
www.property118.com (“Our Site”) and will only collect and use personal data in ways that are described here, and in a manner that is consistent with Our obligations and your rights under the law.
Please read this Privacy Policy carefully and ensure that you understand it. Your acceptance of Our Privacy Policy is deemed to occur upon your first use of Our Site
. If you do not accept and agree with this Privacy Policy, you must stop using Our Site immediately.
- Definitions and Interpretation
In this Policy the following terms shall have the following meanings:
“Account” |
means an account required to access and/or use certain areas and features of Our Site; |
“Cookie” |
means a small text file placed on your computer or device by Our Site when you visit certain parts of Our Site and/or when you use certain features of Our Site. Details of the Cookies used by Our Site are set out in section 13, below; |
“Cookie Law” |
means the relevant parts of the Privacy and Electronic Communications (EC Directive) Regulations 2003; |
“personal data” |
means any and all data that relates to an identifiable person who can be directly or indirectly identified from that data. In this case, it means personal data that you give to Us via Our Site. This definition shall, where applicable, incorporate the definitions provided in the EU Regulation 2016/679 – the General Data Protection Regulation (“GDPR”); and |
“We/Us/Our” |
Means Property118 Ltd , a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. |
- Information About Us
- Our Site is owned and operated by Property118 Ltd, a limited company registered in England under company number 10295964, whose registered address is 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- Our VAT number is 990 0332 34.
- Our Data Protection Officer is Neil Patterson, and can be contacted by email at npatterson@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB.
- What Does This Policy Cover?
This Privacy Policy applies only to your use of Our Site. Our Site may contain links to other websites. Please note that We have no control over how your data is collected, stored, or used by other websites and We advise you to check the privacy policies of any such websites before providing any data to them.
- Your Rights
- As a data subject, you have the following rights under the GDPR, which this Policy and Our use of personal data have been designed to uphold:
- The right to be informed about Our collection and use of personal data;
- The right of access to the personal data We hold about you (see section 12);
- The right to rectification if any personal data We hold about you is inaccurate or incomplete (please contact Us using the details in section 14);
- The right to be forgotten – i.e. the right to ask Us to delete any personal data We hold about you (We only hold your personal data for a limited time, as explained in section 6 but if you would like Us to delete it sooner, please contact Us using the details in section 14);
- The right to restrict (i.e. prevent) the processing of your personal data;
- The right to data portability (obtaining a copy of your personal data to re-use with another service or organisation);
- The right to object to Us using your personal data for particular purposes; and
- If you have any cause for complaint about Our use of your personal data, please contact Us using the details provided in section 14 and We will do Our best to solve the problem for you. If We are unable to help, you also have the right to lodge a complaint with the UK’s supervisory authority, the Information Commissioner’s Office.
- For further information about your rights, please contact the Information Commissioner’s Office or your local Citizens Advice Bureau.
- What Data Do We Collect?
Depending upon your use of Our Site, We may collect some or all of the following personal data (please also see section 13 on Our use of Cookies and similar technologies):
- Name;
- Date of birth;
- Address and post code;
- Business/company name and trading status;
- Number of properties owned;
- Accountants details;
- Contact information such as email addresses and telephone numbers;
- Proof of residence and ID;
- Financial information such as income and tax status;
- Landlords insurance renewal dates;
- Property Portfolio details such as value and mortgage outstanding;
- How Do We Use Your Data?
- All personal data is processed and stored securely, for no longer than is necessary in light of the reason(s) for which it was first collected. We will comply with Our obligations and safeguard your rights under the GDPR at all times. For more details on security see section 7, below.
- Our use of your personal data will always have a lawful basis, either because it is necessary for our performance of a contract with you, because you have consented to our use of your personal data (e.g. by subscribing to emails), or because it is in our legitimate interests. Specifically, we may use your data for the following purposes:
- Providing and managing your access to Our Site;
- Supplying our products and or services to you (please note that We require your personal data in order to enter into a contract with you);
- Personalising and tailoring our products and or services for you;
- Replying to emails from you;
- Supplying you with emails that you have opted into (you may unsubscribe or opt-out at any time by the unsubscribe link at the bottom of all emails;
- Analysing your use of our site and gathering feedback to enable us to continually improve our site and your user experience;
- Provide information to our partner service and product suppliers at your request.
- With your permission and/or where permitted by law, We may also use your data for marketing purposes which may include contacting you by email and or telephone with information, news and offers on our products and or We will not, however, send you any unsolicited marketing or spam and will take all reasonable steps to ensure that We fully protect your rights and comply with Our obligations under the GDPR and the Privacy and Electronic Communications (EC Directive) Regulations 2003.
- You have the right to withdraw your consent to us using your personal data at any time, and to request that we delete it.
- We do not keep your personal data for any longer than is necessary in light of the reason(s) for which it was first collected. Data will therefore be retained for the following periods (or its retention will be determined on the following bases):
- Member profile information is collected with your consent and can be amended or deleted at any time by you;
- Anti-Money Laundering information and tax consultancy records are to be kept as required by law for up to seven years.
- How and Where Do We Store Your Data?
- We only keep your personal data for as long as We need to in order to use it as described above in section 6, and/or for as long as We have your permission to keep it.
- Some or all of your data may be stored outside of the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). You are deemed to accept and agree to this by using our site and submitting information to Us. If we do store data outside the EEA, we will take all reasonable steps to ensure that your data is treated as safely and securely as it would be within the UK and under the GDPR
- Data security is very important to Us, and to protect your data We have taken suitable measures to safeguard and secure data collected through Our Site.
- Do We Share Your Data?
- We may share your data with other partner companies in for the purpose of supplying products or services you have requested.
- We may sometimes contract with third parties to supply products and services to you on Our behalf. Where any of your data is required for such a purpose, We will take all reasonable steps to ensure that your data will be handled safely, securely, and in accordance with your rights, Our obligations, and the obligations of the third party under the law.
- We may compile statistics about the use of Our Site including data on traffic, usage patterns, user numbers, sales, and other information. All such data will be anonymised and will not include any personally identifying data, or any anonymised data that can be combined with other data and used to identify you. We may from time to time share such data with third parties such as prospective investors, affiliates, partners, and advertisers. Data will only be shared and used within the bounds of the law.
- In certain circumstances, We may be legally required to share certain data held by Us, which may include your personal data, for example, where We are involved in legal proceedings, where We are complying with legal requirements, a court order, or a governmental authority.
- What Happens If Our Business Changes Hands?
- We may, from time to time, expand or reduce Our business and this may involve the sale and/or the transfer of control of all or part of Our business. Any personal data that you have provided will, where it is relevant to any part of Our business that is being transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this Privacy Policy, be permitted to use that data only for the same purposes for which it was originally collected by Us.
- How Can You Control Your Data?
- In addition to your rights under the GDPR, set out in section 4, we aim to give you strong controls on Our use of your data for direct marketing purposes including the ability to opt-out of receiving emails from Us which you may do by unsubscribing using the links provided in Our emails.
- Your Right to Withhold Information
- You may access certain areas of Our Site without providing any data at all. However, to use all features and functions available on Our Site you may be required to submit or allow for the collection of certain data.
- You may restrict Our use of Cookies. For more information, see section 13.
- How Can You Access Your Data?
You have the right to ask for a copy of any of your personal data held by Us (where such data is held). Under the GDPR, no fee is payable and We will provide any and all information in response to your request free of charge. Please contact Us for more details at info@property118.com, or using the contact details below in section 14.
- Our Use of Cookies
- Our Site may place and access certain first party Cookies on your computer or device. First party Cookies are those placed directly by Us and are used only by Us. We use Cookies to facilitate and improve your experience of Our Site and to provide and improve Our products AND/OR We have carefully chosen these Cookies and have taken steps to ensure that your privacy and personal data is protected and respected at all times.
- All Cookies used by and on Our Site are used in accordance with current Cookie Law.
- Before Cookies are placed on your computer or device, you will be shown a cookie prompt requesting your consent to set those Cookies. By giving your consent to the placing of Cookies you are enabling Us to provide the best possible experience and service to you. You may, if you wish, deny consent to the placing of Cookies; however certain features of Our Site may not function fully or as intended. You will be given the opportunity to allow only first party Cookies and block third party Cookies.
- Certain features of Our Site depend on Cookies to function. Cookie Law deems these Cookies to be “strictly necessary”. These Cookies are shown below in section 13.5. Your consent will not be sought to place these Cookies, but it is still important that you are aware of them. You may still block these Cookies by changing your internet browser’s settings as detailed below in section 13.9, but please be aware that Our Site may not work properly if you do so. We have taken great care to ensure that your privacy is not at risk by allowing them.
- The following first party Cookies may be placed on your computer or device:
Name of Cookie |
Purpose |
Strictly Necessary |
JSESSIONID |
Used only to collect performance data, with any identifiable data obfuscated |
No |
__cfduid |
This cookie is strictly necessary for Cloudflare's security features and cannot be turned off. |
Yes |
- Our Site uses analytics services provided by Google Analytics and Facebook. Website analytics refers to a set of tools used to collect and analyse anonymous usage information, enabling Us to better understand how Our Site is used. This, in turn, enables Us to improve Our Site and the products AND/OR services offered through it. You do not have to allow Us to use these Cookies, however whilst Our use of them does not pose any risk to your privacy or your safe use of Our Site, it does enable Us to continually improve Our Site, making it a better and more useful experience for you.
- The analytics service(s) used by Our Site use(s) Cookies to gather the required information.
- The analytics service(s) used by Our Site use(s) the following Cookies:
Name of Cookie |
First / Third Party |
Provider |
Purpose |
__utma, __utmb, __utmc, __utmt, __utmz |
First |
Google |
Helps to understand how their visitors engage with our website |
_fbp |
First |
Facebook |
Helps to understand how their visitors engage with our website |
- In addition to the controls that We provide, you can choose to enable or disable Cookies in your internet browser. Most internet browsers also enable you to choose whether you wish to disable all cookies or only third party cookies. By default, most internet browsers accept Cookies but this can be changed. For further details, please consult the help menu in your internet browser or the documentation that came with your device.
- You can choose to delete Cookies on your computer or device at any time, however you may lose any information that enables you to access Our Site more quickly and efficiently including, but not limited to, login and personalisation settings.
- It is recommended that you keep your internet browser and operating system up-to-date and that you consult the help and guidance provided by the developer of your internet browser and manufacturer of your computer or device if you are unsure about adjusting your privacy settings.
- Contacting Us
If you have any questions about Our Site or this Privacy Policy, please contact Us by email at info@property118.com, by telephone on 01603 489118, or by post at 1st Floor, Woburn House, 84 St Benedicts Street, Norwich, NR2 4AB. Please ensure that your query is clear, particularly if it is a request for information about the data We hold about you (as under section 12, above).
- Changes to Our Privacy Policy
We may change this Privacy Policy from time to time (for example, if the law changes). Any changes will be immediately posted on Our Site and you will be deemed to have accepted the terms of the Privacy Policy on your first use of Our Site following the alterations. We recommend that you check this page regularly to keep up-to-date.
Simon Misiewicz
22:00 PM, 4th February 2023, About 10 months ago
Optimise Accountants are tax specialists for UK & US real estate property investors.
We have worked alongside Property118 to assist 20+ clients in restructuring their rental property businesses. Their purpose for transferring their property portfolio's into a limited company structure was to improve business continuity, legacy planning and lower taxation significantly.
We regard Property118 as a strategic partner in the property incorporation process and will continue to recommend them to our landlord clients.
Simon Misiewicz ACCA, ATT, MBA, EA
http://www.optimiseaccountants.co.uk
Brian blowers
15:51 PM, 2nd February 2023, About 10 months ago
Mark Smith and Jonathan Chapman were both Brilliant from start to finish, and still in contact after completion. Can't rate them highly enough. Would Highly Recommend for an outstanding Service. Thank you once again
Nik P
13:02 PM, 24th January 2023, About 11 months ago
Property118 provide a fantastic service and I can highly recommend them.
A few years ago we used the service to incorporate our parents property business and had a great experience.
After a successful incorporation, I followed the advice from Mark Alexander for my own property business.
Alex Caravello and Cotswold Barristers looked after us on this occasion and we received an excellent and well informed service once again.
For those landlords who are considering incorporating, don't wait!
Thanks for all the team for your work and assistance in moving our business forward.
Ade Oluwas
13:22 PM, 16th January 2023, About 11 months ago
My husband and I own a small property portfolio and have put off incorporating for years. We finally decided to do it and has just completed the process. We were pleasantly surprised at how smooth and quick the process was, thanks to Paul Hill and his team at Cotswold. We wish we had done this sooner and would 100% recommend Paul. It is reassuring that we can contact them if we have any question post-incorporation.
Steven Rowe
13:46 PM, 10th January 2023, About 11 months ago
Having sought Tax advice from Swati Samant at 118. I now have a clear direction on where I'm taking my small property portfolio from a Tax & Inheritance perspective. Swati was very happy to answer the follow-up question I had following our initial consultation via email. Money well spent. Thank you!
chris
22:08 PM, 15th December 2022, About 12 months ago
I’m a professional landlord and have been since 1991 today we incorporated with 118 Nicky was the consultant I can’t believe how smooth it all was I have studied this for years I even have a friend who is a landlord and a retired tax inspector even he is now of the opinion we have gone down a safe road
Leigh
12:48 PM, 18th November 2022, About A year ago
We Incorporated in June of 2021 our portfolio of 12 properties and we have been completely satisfied with both the decision and the personal support that we've received from our main contact at Property 118 who is Swati Samant. She helped us understand the rationale at the outset readily answered questions and walked us through. What has been most impressive is Swati's ready responses to our ongoing queries, if she doesn't know the answer, she seeks further advice from Mark Smith or others. This means that we are learning as we go. I couldn't recommend Property 118's Smart Company Structure enough, it has helped us focus on long term tax planning as well as reduce our short term tax liability substantially. Thumbs up from us!
Tarik
11:39 AM, 8th October 2022, About A year ago
I’m a professional London based Landlord / Developer in both the residential and commercial sector. I’ve been in the property business since I purchased my first investment property in 1995 at a young age of 19 years old.
I have a general understanding of property tax as property investment and property taxation goes hand in hand. Incorporation has been at the back of my mind for some time and even more so since the S24 restrictions on finance costs.
While educating myself on this subject, by doing online reading and speaking to accountants about incorporating of my residential portfolio, I thought there is much to consider i.e., remortaging fees, stamp duty and capital gains tax when transferring / selling the property business to my company. To be honest I was going round in circles as the more people I spoke to about this subject the more I was getting confused about what’s actually possible. I knew special taxation rules can apply if you’re running a property business and certain partnerships which mean that the stamp duty and CGT could be mitigated all together, but I needed assurance not from an accountant but from a professional tax consultant and a tax lawyer who understands what is achievable in taxation law to keep me on the right side of the HMRC.
Luckily, I came across Property 118 / Cotswold Barristers while doing a google search and immediately download their eBook. I read it a couple of times to digest and wow I was getting light-bulb moments as I thought this stuff relates to my situation and also confirmed some of my thoughts about what is actually possible. Also the eBook makes reference to HMRC manuals!
While growing up my Dad used to say “you need to listen to others but verify with evidence what they say”. I found what I was looking for, a professional Tax Consultant (Property 118) and a Tax Barrister (Cotswold Barristers) under one roof. Without hesitation I booked a consultation, we had a zoom meeting with Alex Norian and my trusted accountant also joined in.
We went through a lot on our first zoom meeting and Alex who is very knowledgeable. He explained very clearly an excellent solution to my situation. As promised, a couple of days later Alex sent me and my accountant a full report with a video recording of his recommendations. I then got confirmation from Cotswold Barristers that they agreed with Alex’s recommendation and would guarantee that if challenged by HMRC or a mortgage lender they would defend any such challenge at no additional cost. Armed with this assurance I agreed to proceed and I’m very pleased that my incorporation has been completed together with other smart IHT solutions and bolted on wealth protection mechanisms to keep everything within the blood line!
My decision to engage Property 118 and Cotswold Barristers to deal with the incorporation has been one of the best decisions I’ve made for my property business. Alex is friendly, professional and switched on and ensured I always had full transparency during every step and effectively made the whole incorporation process much easier. He always makes sure everything has successfully been seen to its conclusion, and always go’s the extra mile.
Mark Smith (Cotswold Barristers) is without a doubt an expert in his field. Trust and integrity has defiantly been earned and dealing with both Alex and Mark has enabled me to know my business is now built on a strong foundation and is giving me profitable return on my investment.
Also, would like to thank Seyaad Arif (Cotswold Barristers) who is courteous, efficient and extremely professional, and quick to respond with all correspondence. An excellent team and a credit to the company. I would not hesitate to recommend!
Tarik.
Tessa Smith
10:36 AM, 1st October 2022, About A year ago
Hello, I’ve been a property investor for a while now with tiny portfolio. When George Obsorne introduced section 24 removing mortgage cost relief, we thought we would have to sell. So many friends stuck their heads in the sand. It must’ve been fate (and amazing luck!) to find Property 118. Swati and Chris. We don’t have a big portfolio but we did have enough to incorporate. They really know their stuff and wrote a detailed report for us. Then they made the incorporation process super simple guiding us through it step by step. Mark Smith from Cotswold Barristers is also brilliant. Our tax bill is now negligible - 2 years of tax in the Ltd company. When bonkers Liz Truss crashed the economy this week, I was in the middle of a remortgage. The product was withdrawn and I contacted Swati. She saved the day yet again with an amazing broker recommendation who got me on a product at a low rate (in current market). I can’t say enough great things about them all ⭐️💫😀🙏
Jessica Neville
16:01 PM, 29th September 2022, About A year ago
I have used Property118 and worked with Paul Hill and I have been delighted with the work received. Not only has everything been quick, efficient and detailed, but I feel assured every step of the way. 100% would recommend to anyone needing help.